Legal – Attosecond Chemistry

Copyright notice

Reproduction of extracts from the contents included in this web site by any means is allowed provided it is properly cited (see below). Reproduction of images, diagrams or other material from other copyright holders included in this website require prior permission from the copyright holders.

Citations

This web site may be cited as: COST Action CA18222 – web site

Legal Notice

The CA18222 Action tries to keep information included
in this website timely and accurate. However, it does not give any warranty or
other assurance as to the content of the material appearing on the site, its
accuracy, completeness, timelessness or appropriateness for any particular
purpose. The CA18222 Action does not give any warranty or other assurance as to
the operation, quality or functionality of the site. Access to the site may be
interrupted, restricted or delayed for any reason.

Neither the CA18222 Action, the COST Office nor any person acting on its behalf is responsible for the use which might be made of the information contained in this publication. The COST Office is not responsible for the external websites referred to in this publication.

Acknowledgements

CA18222 Action is supported by COST. COST is funded by the European Union. More information at https://www.cost.eu/actions/CA18222

Privacy Notice

1. Data controller

Your personal data are processed by the
Chemistry Department, Universidad Autonoma de Madrid. If you have any queries
about the process or how we handle your information please contact us at:
Address: CA18222 Action Grant Holder. Departamento de Química, Módulo
13, Facultad de Ciencias. C/
Francisco Tomás y Valient 7, 28049 Madrid (ES)
Email: attochem(at)uam.es

2. Who is concerned by this privacy policy?

Every COST Action participant and visitor of our website, people who use our services, e.g. who subscribe to our newsletter, or distribution lists, as well as people who email us or chat with us.

3. What information about you do we handle, why do we handle that information, what is the legal basis for those processings and for how long do we retain the information?

On top of the personal data collected and processed by the COST Association in the framework of this COST Action, for which you can consult the privacy notice for e-COST,

As COST Action Participant,

Based on your consent (article
6.1.a) of the GDPR), we:

publish
your contact details, research-related details and composition of your research
group on the COST Action CA18222 website and other communications tools or
publications for communication purposes;
take
and use pictures/videos where you appear taken or made during a meeting / an event
of or related to the COST Action CA18222 on the COST Action CA18222 website and
other communications tools or publications for communication purposes.

You have the right to
withdraw your consent at any time by sending an email to attochem.scm@uam.es (the Science Communication manager). Withdrawing your consent means
that the collected personal data will not be used any longer. However, use made
of your data in the past remains valid.

When you register for newsletters and/or distribution lists

Based
on your consent (article 6.1.a) of the GDPR):

We
collect and process your identification data (name, first name, title and email
address) for registration and delivering of our newsletters. We use a service
provider to deliver our newsletters.

You may unsubscribe from our
newsletters at any time. We will not keep your data once you have unsubscribed.

Based on our legitimate interests or
those of the COST Association (article 6.1.f of the GDPR),

When
you register for newsletters or distribution lists, we might gather statistics
around email opening and clicks using industry standard technologies including
clear gifs. This information is only processed in a way which does not identify
anyone. We do not make any attempt to find out the identities of those visiting
our website.

When you email us, chat with us or otherwise contact us:

We
process your contact details, when required, in order to provide you with the
requested support. This data processing is based on your consent (article 6.1.a
of the GDPR).

When you register for events:

Based
on your consent (article 6.1.a) of the GDPR):

When
you register for events, we collect your identification data (name, first name,
title, email address, and/or phone numbers) and professional data (position and
institution) and.

When
you register for events, we also ask you

whether
you have special dietary requirements or other specific needs. Those data are collected
for the organisation of the event.

We do not keep your dietary
requirements or other mentioned specific needs for longer than the event.

whether
you are in agreement with us:
- including
  your contact details in the list of participants to the event that is made available
  on the COST Action website / to all participants for networking purposes;
- sharing
  your contact and professional details with COST Association in order to manage
  meeting participants and comply with contractual obligations,
- subscribing
  your e-mail address to CA18222 distribution lists and/or newsletters,
- taking
  and using pictures during the event for promotional and information purposes.

Not providing your
consent for taking pictures is without impact on your participation to events, workshops
or webinars.

The data we collect
are kept as long as you do not oppose to it.

Based
on legal obligations to which we are subject (article 6.1.c of the GDPR):

When
you are entitled for reimbursement, we also ask you

to
provide information on your personal details (id number, title, name, surname,
postal address), affiliation, email address, and bank account, in order to
process reimbursement and comply with legal obligations at the Grant Holder
Institution.

The data we collect shall be kept
until the date foreseen in the Action Grant Agreement.

When you register your research group in the CA18222 Action website:

When
you register in the CA18222 Action website:

you
agree with the processing of your identification data (Title, first name, last
name, email address, affiliation, country, MC membership, group/department
name, website, activities, key expertise and WG affiliation)
you
declare having informed the researchers listed as part of your group/legal
entity that their names will appear in AttoChem website and having explicit
consent to include them in the registration form

Based on your consent (article
6.1.a) of the GDPR), when you register in the the CA18222 Action website, we
also ask you whether you are in agreement with us:

publishing
your contact details (Title, first name, last name, email address, affiliation,
country, MC membership, group/department name, website, activities, key
expertise and WG affiliation) on the COST Action CA18222 website and other
communications tools or publications, and sharing them with the COST
Association.
- taking
  and using pictures/videos where you appear taken or made during a meeting / an
  event of or related to the COST Action AttoChem on the COST Action CA18222 website
  and other communications tools or publications for communication purposes.
- Including
  your email address in the CA18222 distribution list that is used to distribute
  the Action newsletter and to share key information on Action activities, news,
  and job offers.

When you contact us to make use of your data subject rights:

We
process your contact details and the proof of your identity you send us in
order to address your request. We can also depending on your request process
other personal data we have collected also in order to address your request.

This
data processing is for compliance with legal obligations to which we are
subject (article 6.1.c of the GDPR).

4. Use of service providers and transfer to third parties

This is the case when for newsletters or google
analytics.

We do have recourse to service providers to
deliver our newsletters and managing distribution lists.

Those service providers otherwise referred to
as data processors are third parties who provide elements of support to us. We
have contracts in place with our data processors. They cannot do anything with
your personal information unless we have instructed them to do it. They will not
share your personal information with any organisation apart from us. They will
hold it securely and retain it for the period we instruct.

We do not transfer any of your data collected
as mentioned above to any third party for commercial purposes.

5. How do we protect your personal data?

Your personal data are handled in full confidentiality. We make all necessary effort to take technical and organisational measures that might be required so as to ensure security of your personal data.

6. How long is the information retained for?

If we speak of emails and newsletters, it should be no longer than required to answer the demand. Action website and its content is maintained for minimum 2 years after the end of the Action.

7. Your rights

Under the General Data Protection Regulation
(Regulation (EU) 2016/679 of the European Parliament and of the Council of 27
April 2016 on the protection of natural persons with regard to the processing
of personal data and on the free movement of such data, and repealing Directive
95/46/EC (GDPR), you have rights as an individual which you can exercise in
relation to the information we hold about you:

right
to request from us access to and rectification of your personal data;
right
to request erasure of your data (right to be forgotten) in the cases foreseen
by article 17 of the GDPR ;
right
to obtain from us restriction of processing where there is contestation about
the data processing for a period enabling to solve the issue;
right
to data portability;
where
the processing of your personal data is based on your consent, you have the
right to withdraw your consent at any time. Withdrawing your consent means that
we will not make use of your data any longer, including pictures. However, use
made of your data in the past remains valid.

Your right to object

You have the right to object, on grounds
relating to your particular situation, at any time to processing of your
personal data which is based on Article 6(1), (f) of the GDPR (our legitimate purposes)
as mentioned above.

To exercise those rights, please send us an
email to attochem.scm(at)uam.es together with a proof of your identity or write
us to the following address: CA18222 Action Grant Holder. Departamento
de Química, Módulo 13, Facultad de Ciencias. C/ Francisco Tomás y Valiente 7, 28049 Madrid (ES)

Please note that you always have the right to
lodge a complaint with the Supervisory authority of the EU country of your
choice.

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